Secretary

A Cambridge Science Park based company is looking for a Secretary on a permanent basis. You'll need to be able to demonstrate your proven track record of working in a busy and fast-paced environment and also have great secretarial skills! You'll be joining a friendly, exciting and efficient team and your role will include diary management, setting up client meetings/workshops, organising complex travel, attending internal meetings and taking minutes, updating reports and supporting projects as and when needed. The role will also require you to work as a team with your colleagues and other support staff across the Company.

What You'll Be Doing:

* Diary management for senior members of the team
* Organising and booking complex national and international travel
* Organising internal and client meetings using an electronic meeting management system. Liaising directly with clients to assist with their travel arrangements
* Look after project expenses, ensuring that team members' time is billed correctly
* Minute-taking of project and group meetings
* Typing of correspondence and filing of project materials
* Preparation of regular financial and operational project reports
* Liaising with other departments such as Accounts, Purchasing, Goods In/Out, Reception and the Business Office
* Induction of new starters covering processes and practices within the company
* Organisation and logistics for tradeshows and events
* Diary planning for annual review meetings
* Work with the Line Manager to refine internal systems to streamline operation of the company support
* Taking general calls and enquires for the division including responsibility for relaying client messages and passing them to the relevant person
* Provide cover to Reception when required

What We're Looking For:

* Significant and relevant experience within a secretarial role
* Excellent organisational skills and attention to detail
* Excellent communication skills
* A track record of being proactive, multitasking and able to prioritise and co-ordinate own work
* Working knowledge of MS Excel (including creation of spread sheets), Word (including good knowledge of template best practice and formatting) and PowerPoint.
* Competent in the use of IT including email, internet and databases
* Ability to take minutes in technical project meetings
* Ability to work discreetly on confidential projects

[ Cambridge, , Salary £neg. | vacancy reference : 30787 ]

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